Home Page

Administration of Medication Policy



Administration of Medicine in School Policy


Policy Statement


We as a school recognise that there are times when it may be necessary for a pupil to take medication during the school day.


We are prepared to take responsibility for these occasions in accordance with the guidelines laid down in this Policy.


A copy of this policy will be sent home with every new pupil registering with the school.


We would ask parents to ask their doctor to prescribe medicine, which can be taken outside the school day.


Children with Special Medical Needs


Should we be asked to admit a child to school with special medical needs we will in partnership with the parents and our medical advisors discuss individual needs.  We will then set up a protocol to be followed. Appropriate staff will  receive regular training as appropriate. This will be kept with the child’s records. There are photographs of significant children in the office, staff room and kitchen.


On Admission to School


All parents/guardians will be asked to complete an admission form giving full details of medical conditions, regular medication, emergency contact numbers, allergies, special dietary requirements, name of family doctor, etc.


Administration and Storage of Medicine in School


Should a pupil need to receive medication during the school day parents/guardians will be asked to come into school and personally hand over the medication to the staff.  If regular medication has to be taken individual arrangements will be made.


The medication should be in the container as prescribed by the doctor and dispensed by the chemist with the child’s name and instructions for administration clearly printed on the label.  The form ‘School Medicine Record’ should be completed by the parent/guardian.  This will be kept in the office.


Should the medication need to be changed or discontinued before the completion of the course school should be notified in writing.


Should the supply need to be replenished this should be done in person by the parent/guardian.  A record of administration of each dose should be kept and signed on the ‘Record of Medication’ Form.




Should a child be required or able to administer their own medicine e.g. an inhaler for asthma, we will want to ensure that they understand their responsibilities in this area.  Therefore, we may want to ask the school nurse to check technique before accepting full responsibility.



Notifiable Diseases


Headteachers should be aware of the Local health Authority document “Guidelines for the Control of Communicable Disease in Schools” which should be available in all schools. The school will ensure that staff who administer medications are aware of the precautions to be followed to minimise exposure to hepatitis and other transmissible diseases.



Medical Confidentiality


Staff in school have no automatic right to be informed of any medical condition suffered by a pupil in school. However, in order that pupils can receive the best possible care, parents/guardians should advise the school of any conditions that may require intervention during the day. Any medical or related information provided to the school either by parents/guardians or health care professionals must always be treated in the strictest confidence. Information should only be shared with those members of staff whose role may lead to them providing treatment or other intervention as agreed with parents.



Prohibited Treatments


The treatments listed below should not be carried out by school staff:

  • Injections (excluding Epipens used in treatment of anaphylactic shock and blood tests for identified children with diabetes with a Care plan and staff have received appropriate training)
  • Administration of a medication to any child unless specifically prescribed or provided for that child
  • Insertion of any form of intravenous treatment
  • NGT Feeding



Storage and Disposal of Medicines


All medicines, with the exception of inhaled treatment for asthma, will be kept in the main office.


Where appropriate, with parental agreement, pupils should be responsible for their own inhaler, which should be marked clearly with the child’s name.  Inhalers will be kept by the child’s teacher in an identified place i.e. either in a stockroom or a high shelf.  A spare inhaler will also need to be held centrally.


A regular check will be made of the medicine cabinet every term and any medicine which is not complete, which is out of date, or not clearly labelled, will be disposed of at the local chemist.


Any medication that has reached its expiry date will not be administered.


Medicines that have passed expiry date should be returned to parents/guardians for disposal. Parents should be advised that the out of date medicines can be returned to the pharmacy for safe disposal. Out of date medicines should not be sent home with pupils.


Provision for the safe disposal of used needles will require appropriate special measures e.g. a “sharps box” to avoid the possibility of injury to others. This “sharps box” must be kept secure with no access to pupils or unauthorised persons. It should be disposed of in a safe way using a licensed contractor, often the Borough/district council can provide this.



Verbal Approval

If a child brings in a tablet (Paracetomal, etc) as a one off and parents cannot attend the school will accept a signed letter from the parent and this will be confirmed by telephone. If there is no letter and staff become aware of children bringing medication into school parents will be contacted. In this instance medication will be administered only if 2 staff in school are given verbal approval by the parent.



Specialist Guidelines


For specialist guidelines on particular treatments please refer to the LEA’s “Policy Guidelines and Code of Practice for the Administration of Medicines in Schools” available in school.


Communication with Parents


Parents will be reminded of the school policy and access to documentation on the website on a termly basis.