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Admisisons Policy

 

ADMISSION POLICY

Introduction

Edge Hill Junior School will follow the LA Admissions Policy:

 

Admission Arrangements for Community and Voluntary Controlled First, Infant, Junior and Primary Schools

 

Normal Age of Entry: Academic Year 2018

Full time places in reception classes will be available in September of the academic year within which the child becomes five years old.

Although parents have the right to express a preference for the school that they wish their child to attend, there is no guarantee of a place being offered at their preferred school.

It is the County Council’s policy to try and meet parents wishes where possible, however in some cases there may be more applications for a particular school than there are places available. Admission to oversubscribed community and voluntary controlled schools are determined by the oversubscription criteria detailed below.

 

Oversubscription Criteria

If the total number of preferences for admission to a school exceeds the school’s Published Admission Number (PAN), the following order of priority is used to allocate the available places. (N.B., after applying the oversubscription criteria, where an applicant can be offered a place at more than one preferred school then they will be offered a place at the school ranked highest on their application.)

 

1) Relevant Children in Care

2) Children living within the catchment area of the preferred school

3) Children who have an elder sibling in attendance at the preferred school (or in the case of an infants school, the affiliated Junior school) and who will still be attending the school at the proposed admission date; (For admission purposes, a brother or sister is a child who lives at the same address and either: have one or both natural parents in common; are related by a parents marriage; are adopted or fostered by a common parent or are unrelated children who live at the same address, whose parents live as partners.)

4) Children who satisfy both of the following tests:

Test 1: the child is distinguished from the great majority of other applicants either on their own medical grounds or by other exceptional circumstances.

 

Medical grounds must be supported by a medical report (obtained by the applicant and provided at the point of application). This report must clearly justify, for health reasons only, why it is better for the child’s health to attend the preferred school rather than any other school.

Exceptional circumstances must relate to the choice of school and the individual child, i.e. the circumstances of the child, not the economic or social circumstances of the parent/carer. They should be supported by a professional report (obtained by the applicant and provided at the point of application), e.g. social worker. This report must clearly justify why it is better for the child to attend the preferred school rather than any other school.

Test 2: the child would suffer hardship if they were unable to attend the preferred school.

Hardship means severe suffering of any kind, not merely difficulty or inconvenience, which is likely to be experienced as a result of the child attending a different school. Applicants must provide detailed information about both the type and severity of any likely hardship at the time of application.

5) Children whose parents regularly attend a Church of England church, or a church in communion with the Church of England, or of a church which is affiliated to the Council of Churches for Great Britain and Northern Ireland or the Evangelical Alliance. Evidence of such attendance will be required in the form of a letter from a minister of the Churches concerned (see additional notes below).

6) Other children arranged in order of priority according to how near their home addresses are to the main gate of the school, determined by a straight-line measurement as calculated by the Directorate for Children, Young People and Families’ Geographical Information System.

Where it is not possible to accommodate all children applying for places within a particular category then the Directorate’s School Admissions and Transport Service will allocate the available places in accordance with the remaining criteria. If for instance, all the catchment area children cannot be accommodated at a school, children who are catchment area children and satisfy category (3) will receive offers of a place, followed by children who live in the catchment area and satisfy category (4), etc.

 

Additional Notes

Copies of school catchment area maps are available from the Local Authority or individual schools.

There is no charge or cost related to the admission of a child to a school.

Admissions are administered through a coordinated admission scheme and preferences for community, controlled, aided and foundation schools will be processed centrally by the Directorate’s School Admissions and Transport Service. Each child will receive only one offer of a place at a Staffordshire school.

 

In accordance with legislation, children who have a statutory statement of special educational need that names a particular school as being the most appropriate to meet the child’s needs will be admitted to that school. This may reduce the amount of places available to other applicants.

Relevant Children in Care means children who are in the care of a local authority in accordance with section 22 of the Children Act 1989(b) and who (a) are looked after at the time an application is made and (b) in relation to whom the local authority has confirmed that the children will still be looked after at the time when the child will be admitted to school.

 

It is the applicant’s responsibility to provide any supportive information required in order for the application to be assessed against the published admissions criteria, the Local Authority will not seek to obtain this information on behalf of the applicant.

The Local Authority uses a Geographical Information System (GIS) to calculate home to school distances in miles. The measurement is calculated using Ordnance Survey (OS) data from an applicant's home address to the main front gate of the school. The coordinates of an applicant's home address are determined using the Local Land and Property Gazetteer (LLPG) and OS Address Point data.

 

The requirement for the Local Authority to meet the Infant Class Size legislation may result in the refusal of catchment area or sibling applications where a class has already reached its limit of 30 pupils.

The home address is considered to be the child’s along with their parent/carer’s main and genuine principal place of residence at the time of the allocation of places i.e. where they are normally and regularly living. If a child is resident with friends or relatives (for reasons other than legal guardianship) the friends or relative’s address will not be considered for allocation purposes.

 

Where parents have shared responsibility for a child, and the child lives with both parents for part of the school week, parents will be required to provide documentary evidence to support the address they wish to be considered for allocation purposes.

If there are a limited number of spaces available and we cannot distinguish between applicants using the criteria listed, such as in the case of children who live in the same block of flats or are the result of a multiple birth, then the child or children who will be offered the available spaces will be randomly selected by drawing lots.

 

Any Staffordshire child not obtaining a place at any of their parent’s preferred schools will be allocated a place at their catchment area school (if places remain available) or the next nearest school with a space available and advised about the independent appeals process.

 

Category 5 can only be used by prior agreement with the Local Admission Forum and is relevant to the following schools:

Berkswich CE (VC) Primary

Forsbrook CE (VC) Primary

Havergal CE (VC) Primary

Hob Hill CE/Methodist (VC) Primary

Holy Trinity CE (C) Primary

St Chad’s CE (VC) Primary

St Leonard’s CE (VC) First, Dunston

St Luke’s CE (VC) Primary, Cannock

St Margaret’s CE (VC) Junior

St Michael’s CE (VC) Primary, Lichfield

St Paul’s CE (VC) Primary, Stafford

The Henry Prince CE (C) First

A list of member Churches can be found at http://www.ctbi.org.uk/24/

 

Deferred Entry to Reception Class

The Directorate will consider requests from parents to retain a place in the preferred school where the parents wish to defer their child’s entry to a Reception Class until later in the same academic year. The effect is that the place will be held for the child and is not available to be offered to any other child. Where it is possible to offer a place, deferral will be supported if the request is made at the normal time of application. A parent may not defer entry beyond the beginning of the term after the child’s fifth birthday, nor beyond the academic year for which the application was accepted.

The Directorate will also consider requests from parents who wish their child to attend Reception Class on a part-time basis until the child reaches compulsory school age.

 

Waiting lists

Unsuccessful applicants will be placed on a waiting list in accordance with the oversubscription criteria stated above. If places become available after the offer date they will be offered according to the child at the top of the waiting list.

Waiting Lists will be kept until the end of the autumn term of admission.

For cases where the infant class size regulations apply, the waiting list will operate until the cohort concerned leaves Year 2.

Inclusion on a school’s waiting list does not mean that a place will eventually become available at the preferred school.

 

A child’s position on a waiting list is not fixed and is subject to change during the year i.e. they can go up or down the list. Children who are subject of a direction by a local authority to admit or who are allocated to a school in accordance with the Fair Access Protocol will take precedence over those on the waiting list.

 

Late Applications

Application forms received after the closing date will be considered alongside those applicants who applied on time wherever possible. Where it is not practicable because places have already been allocated, or are shortly to be allocated, then late applicants will be considered only after those applicants who applied by the published closing date.

A late application does not affect the right of appeal or the right to be placed on a school’s waiting list.

 

Repeat Applications

It is not the Council’s policy to consider repeat applications in the same academic year unless there have been significant and material changes in the circumstances of the applicant.

 

"In-Year Transfer" Arrangements

Parents or carers seeking to transfer to a Community or Voluntary Controlled School should make an application using the appropriate application form. This application will be processed in the normal way but parents and carers need to be aware that any date set for joining the new school may be after the next term or half term holiday and those parents/carers are responsible for ensuring that their child continues to receive appropriate education in the interim.

 

Relevant Area

Staffordshire County Council’s relevant area for consultation is contained within the administrative area of Staffordshire County Council.

 

Coordinated Scheme for Admissions to Primary and Secondary Schools – 2018

The latest co-ordinated admission scheme, which relates to the normal year of entry, is available below.

Admissions 2018

 

https://www.staffordshire.gov.uk/education/schoolsandcolleges/admissions/admissioncriteria/AdmissionArrangements/Consultation.aspx

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